Policies/ Guidelines

The Center for Human Brain & Human Learning is home to the corporate offices of:

• Susan Kovalik & Associates, Inc.
  Education consultants in a comprehensive model for school reform
  
• Books for Educators, Inc.
  Resource provider and publishing company for brain-compatability
  
• Center for the Future of Public Education
  A non-profit 501(c)3 organization supporting the development of responsible citizens through public education

Event Planning Recommendations:

• The Event Coordinator is your contact at The Center. To ensure the success of your event, we request that you designate a single conatact person to represent your group.
  
• Our special event spaces may fill up quickly, so we recommend making your reservations as soon as possible. A completed contract must be signed and returned along with a non-refundable deposit to confirm your reservation.

Conference Room Guidelines

• Reservations/Deposits: We will gladly hold a tentative reservation. Upon inquiry for the same space, one working day's notice will be given to the client for a confirmed reservation. All facility rentals require a standard deposit of 50% of the minimum fee to reserve the facility, due upon receipt of the Room Rental Contract. The full, non-refundable rental amount plus a 20% refundable cleaning/damage deposit are due 30 days prior to the event.
• Catering & Food Service: In order to maintain the quality of our product and service, we work from a list of exclusive caterers. We require one or more on-site meetings with the caterer at least two weeks in advance of the event. No red or tomato-based sauces or berries are allowed in the building.
• Alcohol: Limited serving of wine only is permitted. Appropriate liquor/banquet permits or other licenses must be secured by the group and verified by Susan Kovalik & Associates at least seven days before the rental date. All Washington State liquor laws apply. Renter assumes all liability associated with the serving of alcohol.
• Cleaning/Trash Disposal: The selected caterers are responsible for cleanup during and after the event. In addition, independent cleaning services and trash disposal may be contracted. The exact amount of these charges will be billed to the rental group by Susan Kovalik & Associates. Cleaning costs may vary. Trash disposal costs are determined by weight. Estimates are available upon request. Client is reponsible for collecting all leftover materials, breaking down all boxes, and assisting the Event Coordinator with removal of all material. No animals are permitted inside the building, with the exception of guide dogs and other service animals. Please notify the Event Coordinator of this possibility in advance.
• Smoking: Please inform your staff and guests that smoking is permitted in designated outdoor ares only. Washington State regulations prohibit smoking in public areas or within 25 feet of any doorway or window. No smoking is allowed inside the building.
• Parking: Ninety spaces are available in the parking lot at The Center with some additional street parking available.
• Center Property/Offices: No one is allowed in The Center offices after hours unless accompanied by a Center staff member. Do not touch artifacts or exhibits. No plants may be moved.
• Deliveries: Deliveries will only be accepted on the actual day of the event. Be sure to mark all deliveries to the attention of the Event Coordinator. All delivery vehicles must remain outside exterior leading dock doors (located on the east side of the building). No loading or unloading of equipment is allowed through the front entrance.
• Audio: All music choices and volume levels must be approved by the Event Coordinator. Microphones, TVs, VCRs, CD players, and internet access are available and included in the cost of the room.
• Scheduling: All evening events must conclude by 10:00pm, unless other arrangements have been made and are outlined in the contract.
• Decorations: No candles, glitter, confetti, rice, birdseed, flower petals, etc. may be used in The Center. Bridal bubbles may be used outside only. All equipment and décor must be placed a minimum of three feet from exhibits and their related parts. The Center artifacts, exhibits, or furnishings cannot be moved. Taping materials to walls is permitted in designated areas with tape provided by The Center. 3M Post-It® Chart Pads are permitted and available through the Event Coordinator.

Responsibilities and Rights of The Center

• Susan Kovalik & Associates, Inc. reserves the right to disallow any event for any reason, including but not limited to: (a) partisan political activities, religious events, or government lobbying ventures, (b) activities presenting a risk of damage to facilities, (c) any event or activity which may be deemed as inappropriate, etc.
• Our Event Coordinator must approve all decorations.
• Susan Kovalik & Associates must be notified of any special electrical or audio/visual needs no less than one week in advance. The Center Event Coordinator will coordinate equipment use to ensure compatibility with Center systems.
• Susan Kovalik & Associates is not responsible for any damage, loss, or theft of any equipment, merchandise, personal property, or vehicles on the premises.